Definition of Administrative Web Sites for ATI
Everything that is not instruction is administrative. This includes any campus web page or collection of web pages or web-based application or service that guides users to university information or services. Administrative content breaks into two categories: self generated and purchased.
“Administrative web sites” are those belonging to divisions, colleges, departments and programs. This includes centers, institutes, auxiliaries, instructionally related activities, student clubs and organizations. It also includes web-based campus services and applications hosted on- or off-campus, e.g., PeopleSoft, Cal Poly Jobs, BlackBoard, Portal, Service Request, PolyLink, Learner Web, etc. Administrative web sites include both public-facing (e.g., a web site anyone can access, including the general public) and internal-only pages (e.g., those requiring a login and password or specific IP address to access).
It does not include instructional materials, but does include online tools students must use to access those materials, e.g., Portal, BlackBoard, etc. It does not include individual student, faculty and staff web sites. However, if a department web site links to information on an individual’s web site, e.g., faculty bio/profile, the linked information must be accessible or moved to the main site. All faculty and course web sites must be accessible in accordance with the ATI Instructional Materials timeline, but they are not considered to be “administrative” web sites.
Criteria for prioritizing administrative web sites, i.e., determining what is critical:
- Numbers of people affected, i.e., who accesses this information or service? Priority should be given to sites/services potentially affecting many users
- Frequency of use, i.e., how often is this information/service likely to be used? Daily, monthly, quarterly, annually?
- Public facing (i.e., intended for everyone) vs. internal only (If internal only, apply preceding criteria: number affected, frequency of use)
- Critical services or functions (e.g., grades, registration, admissions, jobs, etc.) and the means of accessing the same (e.g., Portal, Blackboard, etc.)
- Lack of alternative methods of receiving the information (i.e., the information can only be obtained through the web)