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Electronic and Information Technology (E&IT) Procurement Implementation Plan
California Polytechnic State University, San Luis Obispo
September 14, 2007
PDF Version of the Plan
E&IT Procurement Work Group
Trey Duffy Disability Resources Center
Greg Melnyk Contracts and Procurement Services
Matthew Roberts Contracts and Procurement Services
Craig Schultz Information Technology Services
Mary Shaffer Information Technology Services
Brenda Tesch Contracts and Procurement Services
Executive Sponsor
Timothy Kearns Information Technology Services
Table of Contents
- Introduction
- Component 1: Research, evaluation, documentation, verification where appropriate, and determination of exceptions related to E&IT.
- Component 2: Process for determining Undue Burden and Fundamental Alteration
- Component 3: Procedures for providing equally effective alternative access for EI&T acquisitions that are approved for exceptions or that are not yet subject to the E&IT accessibility procurement process.
- Component 4: A communication process and training plan to educate the campus community about Section 508 procurement requirements and the established procedures
- Component 5: An evaluation process to measure the effectiveness of the plan
- Component 6: The identification of roles and responsibilities associated with this process.
- Component 7: Milestones and timelines that conform to dates required by Coded Memo AA 2007-05
Introduction
On March 29, 2007 President Baker issued a notice to the campus community reiterating Cal Poly’s commitment to provide equal access by everyone to Cal Poly’s electronic and information technology resources and services. This includes meeting the goals of The California State University Accessible Technology Initiative (ATI) in three areas: Web Accessibility, Instructional Materials, and Electronic and Information Technology (E&IT) Procurement. California Government Code Section 11135 and CSU Executive Order 926 require the CSU and its campuses to purchase E&IT products and services that conform to the requirements of Section 508 of the Rehabilitation Act of 1973, as amended.
The technical standards of Section 508 provide criteria specific to E&IT acquisition. E&IT includes information technology and any equipment or interconnected system or subsystem of equipment that is used in the creation, conversion, or duplication of data or information. The term E&IT includes, but is not limited to, computers, software, telecommunications products (such as telephones), information kiosks and transaction machines, World Wide Web sites, multimedia, and office equipment such as copiers and fax machines. The term does not include any equipment that contains embedded information technology that is used as an integral part of the product, but the principal function of which is not the acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. For example, HVAC (heating, ventilation, and air conditioning) equipment such as thermostats or temperature control devices, sensors/alarms, medical equipment, and similar types of equipment where information technology is integral to its operation are not considered to be E&IT products that fall under Section 508 requirements